Privacy Policy

Last updated: 17 August 2026

This Privacy Policy explains how Open Podium ("we", "us", "our") collects, uses, and protects your personal information when you use openpodium.co.uk (the "Site").

Open Podium is operated by PB Runner Ltd, based at 7 Henderson Close, Hastings, England, TN34 2DU. If you have any questions about this policy, contact us at openpodiumhq@gmail.com.

1. What Information We Collect

Information you give us directly:

• Name and email address (when you create an account)
• Race and parkrun results you enter manually
• Profile information you choose to add (e.g. running club, location)
• Any messages you send us via the Contact page

Information we collect automatically:

• Race and parkrun results linked to your account from public results databases
• Usage data (pages visited, features used) via analytics tools
• Device and browser information
• Cookies (see Section 6)

2. How We Use Your Information

We use your information to:

• Create and manage your account
• Display your race results, personal bests, and series standings
• Calculate series rankings and determine competition eligibility
• Send you service-related emails (e.g. account confirmation, notifications about your results)
• Send you occasional updates about Open Podium, series, and events — only if you've opted in
• Improve the Site and understand how it's used
• Administer prize competitions run in partnership with third parties (see Section 4)

3. Legal Basis for Processing (UK GDPR)

We process your personal data on the following bases:

• Contract — to provide the account and services you've signed up for
• Consent — for marketing emails and non-essential cookies, which you can withdraw at any time
• Legitimate interests — to improve the Site, prevent misuse, and maintain accurate results data

4. Sharing Your Information

We do not sell your personal data. We may share limited information with:

• Partner organisations sponsoring a series or prize — only the information necessary to administer that specific prize (e.g. your name and result, if you're a winner), and only with your knowledge
• Service providers who help us run the Site (e.g. hosting, email, analytics providers), under contractual obligations to protect your data
• Public race/parkrun result sources, where results are already publicly available, to populate your profile

We will never share your data with third parties for their own marketing purposes without your explicit consent.

5. How Long We Keep Your Information

We keep your account information for as long as your account is active. If you delete your account, we will remove your personal information within 30 days, except where we're required to retain it for legal reasons (e.g. financial records relating to prizes).

6. Cookies

We use cookies to:

• Keep you logged in
• Remember your preferences
• Understand how the Site is used (analytics)

You can control or disable cookies through your browser settings. Disabling essential cookies may affect how the Site functions.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate data
• Request deletion of your data ("right to be forgotten")
• Object to or restrict certain processing
• Request a copy of your data in a portable format
• Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, contact us at openpodiumhq@gmail.com. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk if you believe your data has been mishandled.

8. Children's Privacy

Open Podium is not intended for use by anyone under the age of 16. We do not knowingly collect personal data from children below this age. If you believe a child has provided us with personal data, please contact us so we can remove it.

9. Data Security

We take reasonable technical and organisational measures to protect your personal data, including encrypted connections (HTTPS) and secure hosting. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you (e.g. via email or a notice on the Site) and update the "Last updated" date above. Continued use of the Site after changes take effect constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, contact us at:

openpodiumhq@gmail.com
PB Runner Ltd
7 Henderson Close, Hastings, England, TN34 2DU